Recap of Special City Council Meeting – June 28, 2012

Filed under: City |

In attendance

Mayor David Green
Mayor Pro-Tem Johnette Jameson, District 5
Janet Harris, Member at Large
Don Freeman, Member District 1
Dr. Stephen Jones, Member District 2
Leslie Thomas, Member District 3
Grady Smithey, Member District 4

Called to order at 6:35PM

DUNCANVILLE CITY COUNCIL
MEETING AGENDA
THURSDAY, JUNE 28, 2012
SPECIAL MEETING — 6:30PM

Council Chambers, City Hall
203 E. Wheatland Road

REVISED AGENDA

Mark Cooks takes his oath.

1.      Consider approval of Resolution No. 2012-062601 canvassing results of the runoff election held June 23, 2012.

City Manager Dan O’Leary read the results as submitted by Dallas County. Grady Smithey made the motion to accept the results, with Don Freeman seconding. The results were canvassed by the council by a 6-0 vote.

2.      Administer the Oath of Office to newly elected Councilmembers.

Council representative from District 4 Mark Cooks was sworn in by Dallas County Judge Thomas Jones, and took his place on the podium. Deborah Hodge followed and was sworn in by City Secretary Lisa Palomba and took her place as Mayor for the City of Duncanville

3.      Discuss and consider directing staff on dates, location and other matters related to a City Council retreat.

The discussion centered around the location of the planned retreat and the dates, with the Inn on the River having been selected originally with the dates of July 13-14, 2012. Thomas and Jameson both said that the location was small and had no televisions in the rooms. Assistant City Manager Jeanne Fralicks-Heard stated that past locations had been in Whitney and in Kaufman and she could see if any of those were available. The council agreed that the original dates would suffice.

Mayor Deborah Hodge takes her oath.

4.      Discuss and consider directing staff on City Council participation in the July 4th parade.

Fralicks-Heard explained that the council had requested more space than was available in the two reserve fire engines. A total of ten spaces were available, and the council members and their families totaled more than that. In addition, the City of Cedar Hill had borrowed one of our reserved fire engines due to one of their trucks have a mechanical issue.

Jameson questioned why Cedar Hill was allowed to borrow one of our trucks. O’Leary explained that it was a common practice for cities that provide mutual aid to loan equipment to each other.

Freeman stated that as a matter of safety, since Cedar Hill assisted and answered fire calls in Duncanville, that he had no problem with Cedar Hill using one of our reserve trucks.

The alternatives were a flatbed trailer, the senior center bus, or the council members driving their own cars. The decision was made to use a flatbed trailer.

5.      Discuss and consider authorizing an agreement and expenditure of Hotel/Motel tax funds in the amount of $10,000 for the Great American Shoot-Out to be held July 19-22, 2012 at the Duncanville Fieldhouse.

O’Leary apologized for the late nature of bringing this to the council, but that was an attempt to tie up some loose ends regarding the tournament coming to Duncanville. Tournament officials were asking the city council to consider a $10,000 grant to assist with the tournament.

Cooks stated that he had requested a business owner to provide some detailed information on the positive effects the tournament had on Duncanville last year.

Punkaj Lad, of Best Western Plus, stated that during the 2011 tournament the Best Southwest area saw $60,000 income directly from the tournament. In addition, his staff gained extra income due to the occupancy. Restaurants in Duncanville reported a 15% increase during the same time period. Pappadeaux Seafood saw an $8,000 increase in sales on that weekend. Lad reported that in 2010 the Dallas Executive Airport had 40 private jets use the airport because of the tournament, and in 2011 they had a 35% increase in traffic during, and because, of the tournament. Lad stated that he fully supported this tournament, and any others the city has at the Duncanville Fieldhouse.

Judy Richards stated that while she was on the council that they looked for projects such as this in which to invest. She further said that Duncanville would be foolish not to grant the $10,000 and that the possibility of tripling or quadrupling that amount for hotels and businesses. She also said that it was a great way to help the city and tourism and put Duncanville on the map nationally.

Mike Kunstadt, tournament director of the Great American Shootout, said that the tournament started in 1989 and was a great opportunity to get basketball players scholarships and further their education.

Kunstadt pointed out that due to the size of the tournament, all Duncanville hotels are booked, and that the Best Southwest area didn’t have enough hotel rooms for the amount of people attending. Last tournament hotel rooms as far out as Arlington and hotels by Love Field Airport were used for the teams, fans, officials, and college coaches and scouts. For each team consists of typically twenty-two people, not including parents and fans. Kunstadt stated that with each person spending approximately $18-$20 a day, along with hotel expenses, that about $835,000 is pumped into the area.

Gyms at the Duncanville Fieldhouse, Duncanville High School, Kennemer Middle School, and the Ninth Grade Center would be used for the tournament. The tournament rents gym space at those locations, as well as floors in Cedar Hill ISD and DeSoto ISD.

All concessions go to the locations, with the Pantherettes working the concession stands at DHS and the Duncanville Fieldhouse operating the concession stand there.

July 19-22, 2012 is the tournament dates for this year.

Chamber President Steve Martin said that the Great American Shootout is a nationally recognized tournament, and if not for changes in the NCAA the tournament would still be playing at the University of North Texas.  The Chamber hosts the hospitality room for the college coaches and scouts. The Chamber also promotes all Duncanville businesses in an attempt to direct everyone attending to local businesses to keep as much money as possible in Duncanville.

Hodge asked to see the budget before next year’s tournament so the council can see where the money is being spent.

Kunstadt stated that he doesn’t have a complete budget for this year as the fixed expenses for rentals, officials, scorekeepers, and others is covered by the entry fee for each team. Any profits come from money received at the gate.

Jameson asked if the Duncanville ISD donates anything and Kunstadt told her no, but he’s never asked and this is the first time he’s asked the city for assistance.

O’Leary advised that he and Kunstadt had reached an agreement on the rental of the fieldhouse and it would be between $14,000 and $15,000 dependent on how many teams were involved.

Thomas motioned to approve with Cooks seconding. Hodge asked for two changes to the contract. One being that the Duncanville Fieldhouse he named specifically and that the city reimburse the tournament after money is spent to rent the fieldhouse.

Freeman stated that this was just the niche that is needed for Duncanville. He was impressed  with what the tournament brings to the city, and recognized the city staff for working so hard to bring it to the fieldhouse.

The motion passed 6-0.

The meeting was adjourned.

One Response to Recap of Special City Council Meeting – June 28, 2012

  1. Good recap of meeting. I’m excited that Duncanville will get to host the Great American Shootout and make some money for the town. It was wonderful to see that the Council voted 6-0 to proceed with investing $10,000 seed money to assist with the tournament. This is exactly the kinds of activity that will allow money to flow into Duncanville and help move Duncanville forward.

    Duncanville resident
    Friday, June 29, 2012 at 5:28 pm