REGULAR MEETING – 7:00 PM.
Council Chambers, City Hall 203 E. Wheatland Road
Pledge of Allegiance
Mayor’s Report Recognition of Visitors / Proclamations / Presentations
Citizens Public Comment Period [Each speaker will be allowed two (2) minutes to address the council
1C. Approval of minutes.
2C. Approval of an expenditure in the amount of $143,143 (General Fund — $137,143;
Fieldhouse Fund – $6,000) for the annual purchase of computer hardware, software and peripherals from Dell Marketing, L.P. ($128,143) and Hewlett Packard Company ($15,000) through the State of Texas Cooperative Purchasing Program.
3C. Approval of an expenditure in the amount of $171,800 (Fleet Rotation Fund) for the purchase of a mobile intensive care unit from Frazer, Ltd. through the Houston-Galveston Area Council Cooperative.
4C. Approval of an expenditure in the amount of $71,000 (Utility Fund) with Criado & Associates, Inc. for professional engineering design services for Water and Wastewater improvements.
5C. Approval of interlocal agreement between the City of Duncanville and Duncanville Independent School District for peace officer services.
6C. Approval of Ordinance No. 2162 amending Appendix A of the Code of Ordinances, by amending Appendix A, Zoning, Article XIV-E, Landscape Requirements, Section l, by deleting the reference to “Planned Development 2 District”; and by amending Section 7, Subsection C, to provide for protection of landscaping for car bumper overhangs and the use of landscape areas for stormwater control; providing repealing, savings, and severability clauses; and providing a penalty of fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense.
7C. Approval of Ordinance No. 2163 amending Appendix A of the Code of Ordinances, by amending Appendix A, Zoning, Article XIV-H, Site Plan Review by amending Section 1, Subsection C, Site Plan Details, by providing for Stormwater Management as Number l0 and renumbering accordingly; and, by amending Section 2, Subsection A by repealing the reference to Building Official and replacing with Director of Public Works; providing repealing, savings, and severability clauses, and providing a penalty of fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense.
8C. Approval of Ordinance No. 2164 adopting Supplement No. l2 to the Code of Ordinances adopted May 20, 2003; providing for the printing thereof, authentication by the Mayor and attestation by the City Secretary; and providing for the repeal of certain ordinances, exceptions to repeal, penalties, and an effective date.
9C. Approval of Resolution No. 201 1-1 10109 adopting ethical and training standards for juvenile case managers employed by the City of Duncanville, providing for implementation of said standards, and providing for periodic review to ensure implementation of the requisite standards.
All consent items approved by a vote of 7-0.
10. Public hearing to consider possible amendments to Appendix A, Article XII-L, “DD” Downtown Duncanville District, of the Comprehensive Zoning Ordinance.
11. Consider directing staff on possible amendments to Appendix A, Article XII-L, “DD” Downtown Duncanville District, of the Comprehensive Zoning Ordinance.
Items 10 & 11 were pulled to be placed on a future agenda.
12. Consider approval of Ordinance No. 2165 adopting a redistricting plan revising City Council member district boundaries in response to the 2010 Census, providing for findings of fact, description of districts, notice to Dallas County, and an effective date.
Motion made by Councilmember Grady Smithey to approve the ordinance, and it was seconded by Cannon. Councilmember Leslie Thomas stated that she would be voting against this item as she did not believe that the the proposed plan was not the most effective use of district boundaries. Councilmember Johnette Jameson stated that she agreed with Thomas because Jameson was giving up streets that weren’t necessary to give up. The council voted 4-3 to approve the motion (Thomas, Harris, and Jameson voted against).
13. Receive Fire Department Public Safety Report.
Duncanville Fire Chief Dave Giordano gave the following report on the Fire Department
During July, August, & September
18. Discuss and direct staff regarding city employee Christmas party.
This item was moved up due to the executive session (item #15). Thomas called for this item to be placed on the agenda. She was questioning the expenditure of $6,100 for the employee/retiree Christmas party. This was due in part to the 3% raise the employees got and the current economic condition. Thomas stated that she was concerned that the city continued to spend as the citizens and businesses were having to make sacrifices. She stated that she would rather have the money spent elsewhere and the employees provide the services that are expected. She also stated that she had talked with and gotten permission to say that she had talked with local business owner Ronnie Deford, owner of DeFord’s in Duncanville and that he stated that the salaried and hourly employees had taken cuts in pay.
Councilmember Janet Harris stated that she thought that it was great that the employees have a Christmas party, but she would like to see it scaled down.
Councilmember Don Freeman said that tradition is something and that the employees look forward to the party and that goodwill was promoted with the employees and that it needed and wants to support the employees.
Councilmember Grady Smithey asked what percentage of the overall city budge was the $6,100 budgeted for the employee party. Figures showed that it was .0003% of the annual city budget for the party. That this was a tradition and the Christmas party is the only event for all city employees and that he didn’t believe that the event should be cut, or cut back. He also pointed out that of the $6,100 budgeted, $4,800 was allotted for food provided by a vendor located within the city.
Mayor David Green reiterated that this was the only event for all city employees.
Councilmember Scott Cannon asked Assistant City Manager Jeanne Fralicks how many people usually attend the event. Fralicks stated that approximately 400 employees, retirees and their families attend the event. Cannon figured that equated to about $15 per person for the event, or $11 per person for just the food and that he believed that to be a reasonable expense for the event. Cannon also stated that he pulled up the Dallas County Central Appraisal District website and that the DeFord’s property had dropped considerably in value and that they weren’t paying as much tax as they had been paying and that they still received city services from the employees that would be at the party.
Thomas stated that she was elected councilmember and it representing the people who have to pay and that she was watching the nickles and dimes.
Smithey made a motion for the expenditure of funds for the party, and Freeman seconded.
Councilmember Johnette Jameson stated that she had mixed feelings. That she knows of corporations that have had to do away with Christmas parties. But, she also believes in the merit of employees “breaking bread” with each other.
The expenditure was approved by a vote of 6-1 with Thomas voting against.
14. Councilmember Reports – Items of community interest regarding which no action will be taken, as authorized by Section 551.0415 of the Government Code.
Cannon encouraged signup for the Code Red. He also commented on the Duncanville Live event this past Saturday on Main Street and that a great time was had by everyone. That it was a great combining of resources and events. Cannon also said that he had a great time leading a bicycle ride through the city, starting at Lakeside Park and ending in Armstrong Park.
Smithey congratulated all the churches that held Halloween festivals and made it safe for kids. He also commented on the success of the Chamber of Commerce Civic Auction.
15. Recess into Executive Session pursuant to G.C. Section 551.074, Personnel, to discuss City Manager resignation and employment, appointment, assignment,
duties of interim City Manager.
16. Discuss and consider accepting City Manager resignation and setting an effective date.
Councilmembers heard a motion that the resignation of Kent Cagle be accepted and be effective on November 18, 2011. The motion was made by Smithey and seconded by Cannon and passed 7-0. Next they heard a motion that Assistant City Manager Jeanne Fralicks be made Interim City Manager effective November 19, 2011. The motion was made by Smithey and seconded by Cannon and passed by a vote of 7-0.
17. Discuss process to select City Manager and consider directing staff to issue a Request for Qualifications (RFQ) for Executive Search Firm Services.
Councilmembers heard a motion to seek Request for Qualifications (RFQ) from search firms to conduct a search for City Manager candidates. The motion was made by Cannon and seconded by Harris and passed by a vote of 7-0.